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Improve Employees Productivity by Rearranging Workspace


Undoubtedly, everyone recognizes that human resources are the most important asset of any organization and the effective and optimal use of this capital should be one of the main goals and programs of the managers of any organization. In a world where technology is rapidly growing, it is important to pay close attention to the factors that improve employees productivity in all areas of management, especially human resource management.

Assuming someone works 40 hours a week in the office or workplace, they spend about a quarter of their total time at work. Working hours obviously require more energy and mental activity, and pass time in the workplace will be challenging and sometimes difficult for everyone. This difficulty and challenge is related to the nature of the work.

But it is possible to make the work environment better and more pleasant, and to bring a richer and more enjoyable work experience to the employees. This will increase the productivity of your employees, in addition to the other benefits. In this article, we will talk more about this topic i.e. Improve Employees Productivity. Zhinmag will talk about 17 ideas that by implementing them, you can create such an atmosphere in the workplace and achieve the desired productivity.

examples of good productivity in the workplace
importance of productivity in the workplace

What does productivity in the workplace mean?

All successful organizations know how important the productivity of each employee is and how much it can be valuable to the organization. When we say “employee productivity”, we mean that your employees make good use of their working hours to perform important and relevant tasks that increase the organization’s revenue and help achieve its goals.

Why is employees productivity important in an organization?

If you are the manager of an organization, increasing the productivity of employees in the workplace is definitely one of your most important concerns. All managers, even novices, want to increase the efficiency and productivity of their team. In fact, the goal of managers is to improve employees productivity, on the one hand to provide the best results to their customers and bosses, and on the other hand to help their team members to develop their talents.

employee performance survey sample questions
employees productivity formula

On the other hand, productivity is a measure that shows how successful you are in achieving each of these goals. Like many examples of successful leadership, your team’s productivity increases when team members improve their performance by following your example as an individual.

When your employees are productive in their workplace, your business has used its full potential  and capacity of human resources. If the value that employees generate for the organization is greater than the amount of costs incurred to pay their wages, hiring makes sense. Thus, it can be said that hiring employees is an investment and is expected to have a valuable return for the company, as with any investment. This can only happen if employees have the necessary productivity.

Therefore, the importance of productivity in an organization is the difference between an employee who brings profit to the company and an employee who brings nothing to the company except costs.

17 Ways to Improve Employees Productivity

1- Providing equipment or holding fitness classes

Exercise is good for the human body and soul. If employees have access to fitness equipment in the workplace, they can take short breaks, exercise a little, and return to work refreshed and energized. You can even provide weekly exercise programs for staff.

  1. Encourage employees to form social groups

A social group is something in which group members feel united and strive to achieve a goal. Just like a football team or people reading a book together in a group. If you encourage employees to form a social group and they do the same, they will find a connection beyond the work relationship. They will also communicate better and more effectively with each other. This will definitely improve employees productivity and have a positive effect on their work productivity.

  1. More use of natural light in the work space

Try to have the workspace somewhere near the window so that employees can do their work under natural light and have fun. If this is not possible, encourage staff to take occasional breaks, go out and get some fresh air.

  1. Helping managers to become capable leaders

Inefficient managers slow down the growing productivity process. If the guidance is not right, no one knows what to do or how to do it. And eventually everyone will be confused.

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Providing training courses for managers and providing constructive feedback to them is a great way to help them grow and develop. Such managers encourage their employees to provide the highest level of work standards. In addition, they will be good role models for future generations of managers.

  1. Providing a comfortable and good environment for staff

If you are considering ergonomics and employee comfort when designing your office, it is definitely in your best interest and theirs. Following these tips will reduce work-related injuries and improve employees productivity . In addition, when one is comfortable and feeling good, it is easier to stay focused on one’s work and be more productive.

  1. Filling the fridge with healthy snacks and drinks

It is difficult to work with a hungry stomach. Even if we are to provide the energy we need during working hours with unhealthy foods, we may not achieve the desired productivity. It is best to provide healthy and nutritious snacks and drinks to staff. This can be one of the benefits that you offer them.

  1. Providing the necessary facilities for easy preparation of tea and coffee

Although it is not always the case that caffeine is considered a healthy substance, there is no doubt about its effective role in improve employees productivity and increasing their energy. Provide a coffee machine for your work environment and always try to keep it full in the kitchen. Easy access to boiling water for tea is another good idea that you can consider for this purpose.

paying attention work sessions for employees
How do you get employees to pay attention?
  1. Paying attention to the number of work sessions

In many workplaces we see that meeting is held after the meeting. A meeting that is important and valuable to one employee, may be a waste of time for another.

So you need to have rules in this regard for yourself and your employees. For example, everyone should know that 30 to 60 minute business meetings can only be held in an emergency. That is, when there is a real need for people to come together and consult with each other. In addition, employees or managers should be careful to invite only those who are relevant to the topic and whose presence is necessary to attend business meetings.

  1. Having appropriate policies to give employees leave

The best way to overcome burnout is to take a few days off from work and go for a walk and have fun. Don’t be too strict about giving your employees time off. It is not even bad to encourage them to take leave yourself. Employees return to work with more energy and motivation after a break of several days. They will appreciate the opportunities they have and the fact that they are not taken too hard.

Walking at any hour of the day has its benefits, but the best walking time is the hour that you adhere to every day.

  1. Having plans for non-working periods

This is another good idea to improve employees and the work environment productivity. On some days, close the office or company completely and gather all the members together. The purpose of this meeting can be to talk about the future of work and the company and its plans, or to participate in a group work. These will definitely improve the morale of the staff.

  1. Having clear goals and monitoring the progress of activities

If you do not pursue a specific goal, your employees will become confused over time and their productivity will decrease. Therefore, it is necessary to set specific organizational, group and individual goals for your work and monitor the progress of activities to achieve each of those goals.

  1. Rewards for progress

Now that individual goals have been identified for each employee, those who achieve their goals faster can be rewarded. Employees should not feel that no one appreciates their hard work. Recognizing their efforts will not allow them to feel that way. In addition, it will encourage others to redouble their efforts and What is the result? Improve employees productivity

  1. Optimal work environment design

It has long been customary in offices and work environments to design the interior space in such a way that the part where the employees work is separate from the part of the managers. This idea is no longer very popular. Because it seems that employees and managers will be more troubled in such an environment and the desired uniformity between them will not be achieved.

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Improve Employees Productivity -Definition, Types and Importance of Work Schedules
Fixed working hours or a flexible schedule

14. Having a clear and regular schedule for working hours

Arriving early and leaving late is a source of pride for some employees. However, the results of some researches show that taking this process will have damages in the long run. In order to prevent these injuries, it is better to set working hours in a reasonable manner in a fair manner. It should also be emphasized to everyone that there is no need to come early or leave late.

15- Decorating the workplace with artwork, vases and decorative lighting

The amount of time spent at work is not less than the amount of time spent at home. However, as much as attention is paid to the decoration of the interior of the house, the decoration of the workplace is not given much importance.

Working with a white wall in front of you is not very pleasant. The solution is very simple: just design the wall with works of art such as paintings or decorative lighting. You can also use small shelves and flower pots. Seeing these helps employees’ creativity. In addition, the interior is given a new lease of life and becomes eye-catching.

16- Access to a common area for work

The common part between employees means a place that is separate from the main internal parts of the work environment and employees can go there to work whenever they want. This space is appropriate for when employees are a little tired of being in their usual work environment. At such times, relocating is one of the most effective ways to improve employees productivity, motivate them and sometimes it is necessary for recover energy.

17- Allow headphone use to listen to music

There are people who get in the mood and work better by listening to music. The idea of playing music does not seem feasible to everyone in the workplace! Because it is very rare for everyone to like a piece of music and enjoy listening to it. It is best to allow employees who wish to listen to music to use headphones.

Concluding Remarks

The best employees are those who feel satisfied and happy. They enjoy working with their co-workers, and it’s not like they work hard just to show appreciation. Rather, they see themselves as members of a family whose members work together to achieve specific goals. They make every effort to achieve those goals.

The ideas that we have introduced to you in this article will help a lot to create a work environment that encourages such employees. You can even come up with other ideas with your creativity, Ideas that you think will work for you.

We hope you enjoy reading this article and that you find the content useful. If you have a point, suggestion or criticism about improve employees productivity, be sure to let us know in Comment section. We look forward to hearing your feedback. If reading this was helpful to you, please share it with your friends.

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